Alumni Constitution


Name

The Name of the Association is “Alumni Association of SSSAC” (here in after referred to as AAS or The Association).


Seat of AAS office

The seat and office of The Association shall be located at SSSAC Headquarters, in Chikhli Di: Buldhana and operations of The Association shall be carried out through this office.


The General Body

(1) The General Body, consisting of all the registered members of Alumni Association of SSSAC, shall be the supreme body of The Association and shall meet at least once in a year at college.
(2) One tenth of the total membership will form the quorum of the General Body meeting. In case, there is no quorum at the prescribed date, time and venue of the meeting, the meeting shall be adjourned and shall be resumed after 30 minutes when no quorum will be required.
(3) PROVIDED THAT in case of the meeting meant for carrying out any amendment in the Constitution of Alumni Association of SSSAC, there must be a quorum of one sixth of the membership at the beginning of the meeting and then the amendment(s) may be carried out with two third of the members present and voting in favor of the amendment(s).
(4) The General Body shall have the power to consider and decide all matters relating to Alumni Association of SSSAC and provide a broad policy framework towards the functioning of AAS.
(5) The General Body shall also elect an “Executive Committee” (hereinafter referred to as “E.C.”) to carry on with the activities of Alumni Association of SSSAC. The tenure of the elected E.C. will be five years, from the date on which it assumes the charge.
(6) All the registered members of AAS will have voting rights and will be eligible to be elected to the Executive Committee. No member should be elected to EC for more than two terms consecutively.
(7) The agenda of the meeting shall be prepared by the General Secretary, with the approval of the Executive Committee. However, the members of General Body can also get an item(s) on agenda included by making a written request well in advance or by raising the point at the end of the meeting, under “Any Other Item with the permission of the Chair”.

Executive Committee

The management of Alumni Association of SSSAC shall be vested in an Executive Committee comprising of fourteen members elected online by the General Body for five years. Online election will be conducted by the Alumni Association prior to the expiry of five years term of office bearers of Alumni Association of SSSAC.
(1) It shall meet as many times as it may deem fit to carry out effectively the activities of AAS; PROVIDED THAT it shall meet at least twice a year.

(2) The composition of EC shall be as under:
a. President (One)
b. Vice President (One)
c. Secretary (One)
d. Joint Secretary (One)
e. Treasurer (One)
f. Members (Seven)
g. Advisor(One)

Duties and Powers of the Office Bearers
(A) President

i. The President shall be the custodian of the property and interests of The Association and shall have all the powers to manage and promote the ‘Aims and Objectives’ of The Association, in accordance with this Constitution and the Rules to be framed here under.
ii. He/she shall decide the date, time and venue of the meeting(s) in consultations with the General Secretary, and accordingly the General Secretary shall convene the meetings of EC/ General Body/ Extra ordinary meeting/requisitioned meeting.
Provided that in case a requisition is made for the meeting of the General Body, he/she must take a decision fixing the date, time and venue, within fifteen days of the receipt of the request in this regard.
iii. He/she shall preside over the meetings of EC, General Body and the Extra Ordinary/ Requisitioned meetings of the Association.
Provided that while presiding over the meetings, he/she will have “Casting Vote” only.
iv. In case of any ambiguity in the interpretation of any clause or sub-clause of AAS, the interpretation decided by the majority of the EC members shall be operative.
v. The Secretary of AAS will be co-signatory with the treasurer for issuing cheques.

(B) Vice President

a. In the absence of President, Vice President shall exercise all the powers and functions of the President.
b. He/she shall perform such other duties and functions as may be entrusted to him by the EC.

(C) General Secretary

a.  The General Secretary shall carryout the decisions of the EC and General Body of The Association.
b.  He/she shall convene the meetings of the EC, General Body and Special/requisitioned meetings, as per the date, time and venue in consultation with the President and shall record the minutes of the meetings.
c. He/she shall maintain the Register of names, addresses and occupations of the AAS and EC members.
d. The General Secretary shall make all correspondences, and coordinate the preparation and distribution of publications of The Association.
e. He/she shall maintain all the records, documents minutes of the meetings of the General Body, EC and Annual Reports etc.
f. He/she shall be a co-signatory with the Treasurer in financial matters such as Annual Statements of Accounts, Annual Budget and cheques etc. and shall ensure the audit of accounts of The Association carried out by the Auditor, appointed by the EC.
g. He/she shall prepare Annual Report of the Association, every year, for presenting in the meetings of EC and General Body.

(D) Joint Secretary

a. The Joint Secretary shall work with the General Secretary in the management of The Association.
b. The Joint Secretary shall act for the General Secretary in his/her absence.
c. He/she shall also perform such duties and functions as may be entrusted to him/her by the EC.

(E) Treasurer

a.  The Treasurer shall be responsible for the maintenance of the financial records and accounts of The Association.
b.  The Treasurer shall operate the funds of The Association jointly with the General Secretary/President.
c.  He/she shall be a co-signatory with the General Secretary / President in financial matters such as Annual Statements of Accounts, Annual Budget and cheques etc.
d. He/she shall prepare and present the Annual Budget, Annual Statement of Accounts in the meetings of the EC / General Body.

Powers and Functions of the Executive Committee
The Executive Committee shall have the following powers and functions

(1) It shall have the power to nominate SSSAC Alumni as Special invitees. These special invitees shall have no voting rights in EC.
(2) All decisions in the EC will be taken by simple majority of the members present and voting, except in case of disciplinary action against a member which will be decide by the two third of the members present and voting;
(3) The agenda of the meeting shall be prepared by the General Secretary, with the approval of The President. However, the members of EC can also get an item(s) on agenda included by making a written request in advance.
(4) The EC shall have financial powers to carry out its activities, subject to the provision in the Annual Budget placed before the General Body. The EC shall have the powers to (i) open a bank account; (ii) to receive and spend money and to maintain proper accounts.
(5) The EC shall frame Rules and Guidelines under this Constitution for AAS as well as for the Chapters of AAS.

Amendments

a. The amendment in the Constitution of AAS can be made in by the General Body by not less than two third of the members present and voting. PROVIDED THAT no amendment will be deemed to have been carried out unless there is a quorum of one sixth of the AAS membership, at the beginning of the General Body meeting.
b. The notice for the meeting, along with the amendment proposed by the EC shall be issued at least 30 days before the date of the meeting. It may also be uploaded on the website.
c. The members of the General Body will have right to suggest changes in the amendment(s) proposed by the EC in writing and well in advance to the EC.